Conference Headshots Nationwide
On-Site Headshot Booth for Conferences & Trade Shows
We bring professional headshot studios directly to your event.
High-volume capacity, consistent quality, and instant delivery for attendees who walk away impressed.
High-volume throughput: 30–60+ headshots per hour per station
Instant delivery via email and private galleries
Professional light skin included — ready for LinkedIn, bios & PR
30–100+ headshots/hour/station
Professional skin retouching included
Key Details at a Glance
Nationwide travel team
Same-day or next-day delivery
Space needed: 10×10 ft minimum per station • Power: 1 standard outlets • Setup: 60–90 min before event
Get a Quote for Your Conference
Trusted by Event Teams Who Need Headshots Done Right
From Fortune 500 conferences to fast-growing tech summits, we've delivered tens of thousands of professional headshots nationwide.
Microsoft
|
Zendesk
|
Zillow
|
CVS
|
Walmart
|
Box.com
|
CBRE
|
Realtor.com
|
Toyo Tires
|
Oracle
|
Amazon
|
Verizon
|
Microsoft | Zendesk | Zillow | CVS | Walmart | Box.com | CBRE | Realtor.com | Toyo Tires | Oracle | Amazon | Verizon |
Wasting Marketing Dollars?
Our proven headshot booth solution will draw a crowd, capture leads, and showcase your brand. It is the best event marketing solution. Period.
“WASIO faces made our 3,000-attendee conference feel like a VIP experience. Setup was seamless, and attendees couldn’t stop raving about their headshots.”
“We’ve used them for five events now. Consistent quality every time, and their team handles the flow like pros. Highly recommend for any large-scale conference.”
“WASIO faces made our 3,000-attendee conference feel like a VIP experience. Setup was seamless, and attendees couldn’t stop raving about their headshots.”
2,000+
Events Served
750,000+
Headshots Delivered
30+
Cities Nationwide
What are Conference Headshots Booth
Conference headshots vs. a typical photo booth
Traditional photo booths are fun—props, filters, group shots.
Conference headshots are different: they're professional portraits designed for LinkedIn, company directories, marketing purposes, speaker bios, and press materials.
Photo Booth
Fun, casual, group-focused
Props and filters
Entertainment value
Headshot Booth
Professional, polished, individual
Studio lighting, raw processing & retouching
Career & brand value
Why events use headshots to increase attendee value
A professional headshot is one of the most universally valuable takeaways you can offer. Unlike a tote bag or branded pen, it's something attendees actually need—for their LinkedIn profile, company bio, or personal brand. It creates a memorable, positive experience that attendees associate with your event.
Best use cases: registration perk, sponsor activation, speaker lounge
Registration Perk: Include headshots as part of VIP or all-access passes to drive ticket upgrades.
Sponsor or Booth Activation: Sponsors and Exhibitors love headshot booths because they generate leads while providing genuine value to attendees.
Speaker Lounge: Offer dedicated headshot time for speakers, panelists, and VIPs—it's a perk they truly appreciate.
Why to choose WASIO
We know what it takes to bring professionalism to every session, putting people at ease quickly, providing facial coaching, capturing high-quality headshots efficiently, making people photogenic, and having fun at the same time.
A polished, authentic headshot builds trust before you've even opened your mouth.
Here are out Top 10 Reasons why you should chose us for your conference headshots:
High-volume headshots with premium results (no assembly line look).
Consistent lighting and style across every attendee.
Fast, confident posing guidance so everyone looks their best.
Instant delivery through private galleries for quick downloads and sharing.
We handle conference chaos smoothly—lines, VIPs, and schedule shifts.
A clean, professional on-site setup that elevates your event.
Organized file delivery and naming systems that make your life easy.
Natural, modern retouching that keeps people looking like themselves.
A fun, efficient experience attendees actually enjoy.
Trusted at scale: 300+ reviews and 6,000+ people photographed yearly.
Flat Rate Nationwide
Our professional headshot photo booth is priced with an all inclusive flat rate per day with a significant discount for multi-day conferences.
Our rates are nationwide (we offer a 10% discount to Southern California conferences).
The prices include:
time & talent of our team
set up, tear down
our professional photography
professional studio lighting
delivery of processed headshots to each person and your team
branded private galleries
optional scheduling system
The fees also include all our travel and accommodation fees.
With all of this included in your headshot event, your booth is sure to stand out!
Our On-Site Conference Headshots Booth Process
We produce top quality headshots during conferences at our WASIO Headshot Booth. Each shoot typically takes 2 to 5 min per person.
Our years of experience allow us to properly position each person for the best results, while remaining efficient.
The results are instantly transferred to our computers and cloud system. Attendees can share those headshots right away, thanks to instant digital delivery through private galleries! Detail retouches can be purchased to make sure each attendee is completely happy with their professional headshot. Editing should enhance the headshot without disguising the subject's natural appearance.
Step 1
Pre-event planning
Brand look, signage, schedule
We work with your team to nail down the visual style, backdrop options, branded elements, and detailed run-of-show. You'll know exactly what to expect.
Step 4
Delivery
Email + Private Galleries
Attendees receive their headshots instantly via email through private galleries. We also provide organizers with full galleries and organized folders.
Step 2
On-site setup
Lighting, camera, computers, backdrop, queue flow
Our team arrives 60–90 minutes before start time to set up professional lighting, backdrops, and all pieces for headshot delivery.
Step 5
Opt. retouching
Natural, professional finish
Need polished headshots? We offer same-day or next-day retouching with natural skin cleanup, teeth whitening, hair cleanup, and color enhancement.
Step 3
Experience
Pose & facial expression coaching + photographing
Each attendee gets WASIO signature coaching and guidance. We capture multiple shots in under a minute and let them receive them through email.
What We Need From Your Event Team
Space requirements
Minimum 10×10 ft per station, we can accomodate smaller space if needed
1 standard power outlets (110V)
Ceiling height: 10 ft minimum
Placement recommendations
High-traffic area for visibility
Away from open windows with direct sunlight
Recommended: near registration or lounge areas
Internet needs
Reliable connection for registration and instant delivery
Staffing coordination
We provide all photographers
Optional: your staff for queue management
Preferred one point of contact on your side
Headshot Booth at Convention Centers
Differentiate your conference presence with a professional headshot booth
Hiring WASIO faces for your company's booth at a conference or trade show will increase traffic, drive extra attention, and most importantly generate more leads. Whether you are part of a conference in Las Vegas or anywhere else in the US, we can help.
Offering professional headshots at your booth will have everybody talking about your company or organization, making it the best return on investment at any conference.
Become more personable by offering trade show headshots Having a non-stop crowd at your booth is an easy way to approach people and start a natural conversation while they wait in line.
As the experts in headshot expo events, we offer onsite photo selection with integrated lead capture and a branded viewing gallery.
Let us help you have the most popular booth with professional headshots at the next conference!
Conference Headshot Booth Fees & Rates
STANDARD BOOTH
ALL INCLUSIVE FLAT RATE
1 DAY - $5,500
2 DAYS - $9,600
3 DAYS - $12,900
One Photographer
One Backdrop
Integrated Lead Capture
Instant Sharing of Headshots
Branded Viewing Gallery & Sign Up Forms
Up to 30+ people per hour
PREMIUM BOOTH
ALL INCLUSIVE FLAT RATE
1 DAY - $9,000
2 DAYS - $16,500
3 DAYS - $22,500
Two Photographers
Two Backdrops with same or different looks
Integrated Lead Capture
Instant Sharing of Headshots
Branded Viewing Gallery & Sign Up Form
Up to 60+ people per hour
Professional Results
The headshots we take during conferences match the quality of our headshot taken in our studio! There is not quality compromise.
Flattering lighting is crucial for creating successful professional headshots. That’s why we use a combination of natural light and studio lighting techniques to produce authentic, flattering images that enhance each attendee’s features.
It takes us about 2 hours to set up our professional portrait booth - computers, connect/setup our system, camera, lighting, backdrop, and end-to-end workflow.
Our results are so good and eye-catching that they always attract a crowd from the moment the doors are open till the last minute of the conference.
We also offer professional detail retouches to the attendees to ensure they receive a headshot they absolutely love.
Lead Capture
The appeal of the headshot booth is to capture contact information of the people coming be photographed. WASIO headshot booth is so popular that we always have people in line.
This isn’t your average event photography. Rather than going around to take images, individuals will come to your headshot lounge. This creates a positive first impression and an audience that is more likely to engage with your brand.
This is a perfect opportunity for your company or organization to chat and get to know your potential clients.
Each person coming to our booth has their information captured and shared with your company/organization!
Branded Communication
Each person we photograph receives immediately an email with a link to their private gallery. They can instantly view and download their headshots.
Those private galleries are branded with your company information!
Each person receives a high-deliverability email communication about the online private gallery. The online gallery is branded with YOUR information.
This instant digital delivery appeals to modern audiences and makes for easy social media sharing.
Watch how attendees will begin sharing their professional headshots alongside event photos to expand your marketing efforts organically.
Positive Impression
Our headshot photographers know what it takes to capture high-quality professional headshots regardless of industry.
But perhaps even more importantly, they know how to make attendees feel comfortable so they can take the best photo possible.
In simple terms, we make people photogenic.
We know that being photographed is often awkward, so our team of photographers make the session at our professional headshot booth fun and enjoyable.
Our signature lighting style and high-end gear allow us to create a unique clean look that works for both men and women across all industries.
Testimonials: What People Are Saying
Don’t just take our word for it. Hear what conference attendees have said about their experience with our professional headshot booth.
“This is really great! I’m glad the conference offered this service this year.”
“Hey! I look better than I thought I would.”
“Wow! I actually like these photos of myself!”
“This is a fantastic set up. What a fast and easy process”
“Oh wow! I’ll get my pictures right away?”
“I’m back for another round. I really LOVE my headshots from yesterday ”
Samples from headshots booth at various conferences
You can have the most popular booth at the next trade show, too, with WASIO faces by your side. Let our experienced team help you create the ultimate headshot booth to engage with attendees.
Popular Conference Cities We Serve
We have experience photographing at many of the top convention centers in the US including San Diego Convention Center, San Antonio Convention Center, Denver Convention Center, Atlanta Convention Center, Los Angeles Convention Center, Orlando Convention Center, Walter E. Washington Convention Center in Washington, Chicago Convention Center, Las Vegas Convention Center including Mandalay Bay Casino & Resort.
Frequently Asked Questions
Still have questions about conference headshots? Take a look at the FAQ or contact us anytime.
-
With our high-volume setup, we typically deliver 50–100+ headshots per hour per station. For premium lounge experiences with more time per person, expect 20–30 per hour. We'll recommend the right setup based on your attendee count and event schedule.
-
Our standard package includes professional lighting setup, on-site team, pose coaching, instant digital delivery (email), and natural retouching. Premium packages add extended sessions, multiple poses, VIP retouching, and branded elements, highlight slideshows with branding promotion.
-
We recommend booking 3-6 months in advance for best availability, especially during peak conference season (spring and fall). Rush bookings within 1 week are often possible depending on our schedule and travel requirements.
-
Yes! We're based in Southern California, Orange County, but we travel to conferences and trade shows across the entire United States. We handle all travel logistics — just tell us where and when, and we'll be there.
-
Each station requires approximately 10×10 feet of floor space with at least 10-foot ceilings. We need 1 standard 110V power outlets per station. For multi-station setups, we can work with your venue to ensure proper electrical capacity.
-
With our instant delivery system, attendees can receive their headshots within minutes via email. For events requiring retouching, we offer same-day or next-day delivery options.
-
Absolutely. We offer full sponsor activation packages including signage, branded sign up forms, private galleries with sponsor logos, website links, branded highlight slideshows, and consent-based lead capture. It's a popular way for sponsors to generate qualified leads while providing real value to attendees.
-
Our standard packages include natural retouching: minor blemish removal, and color correction. VIP packages include extended retouching like teeth whitening, flyaway hair removal, and enhanced skin retouching — all while keeping a natural, professional look.
-
We regularly staff multi-station setups for events with 1,000+ attendees. We'll provide a dedicated team lead, ensure consistent output across all stations, and coordinate queue management to keep things running smoothly.
Our Photography Services
-
Business Headshots
Business headshots are essential for conveying the professional image that will help you stand out in your industry while creating a memorable brand.
-
Corporate Headshots
Elevate your corporate headshots to show consistent professional image and to make an impact with colleagues, business partners, and potential clients.
-
Business Portraits
Your logo, tagline, color selection, and web site form the building blocks of your brand. Your brand portrait is an essential part of the branding process.
-
Actor Headshots
LA & OC are competitive markets for actors. Let the experts at WASIO faces help your acting headshots stand out & get noticed by casting directors.
-
Event Photography
We capture the overall emotion and feel of the event. We offer professional event photography in Orange County, Los Angeles & travel nationwide.
